Human Resources Information System 

(HRIS)

Glossary of HR Terms Human Resources Information System (HRIS)

What is an HRIS?

A Human Resources Information System (HRIS) is a digital platform or software that manages and organizes employee data, HR processes, and workforce-related information. It serves as a centralized hub where organizations can store employee records, track performance, administer benefits, and manage compliance-related documentation.

Why it matters

HRIS streamlines HR operations by automating administrative tasks, reducing manual errors, and providing real-time insights into workforce management. By consolidating data into a single system, HR professionals gain more efficiency, better decision-making capabilities, and stronger compliance tracking.

Where it fits in the HR stack

The HRIS typically sits at the core infrastructure layer of the HR tech stack. It connects and integrates with other tools such as payroll, performance management systems, recruiting platforms, and learning management systems (LMS). Think of it as the "operating system" for HR.

Common use cases

  • Maintaining accurate employee records (personal details, job history, training).
  • Managing payroll, benefits, and time-off requests.
  • Supporting recruitment and onboarding processes.
  • Tracking compliance with labor laws and company policies.
  • Analyzing workforce metrics such as turnover rates or employee engagement.

Examples of companies that use it

  • Small to midsize companies implementing tools like BambooHR or Gusto to centralize HR processes.
  • Enterprises such as Amazon, Deloitte, or Walmart, which rely on enterprise-grade systems like SAP SuccessFactors, Oracle HCM, or Workday to manage tens of thousands of employees.
  • Startups and scale-ups using lightweight HRIS tools to replace spreadsheets as they grow.

FAQ

HRIS focuses on core HR functions like employee data, payroll, and benefits, while Human Capital Management (HCM) systems add broader features like talent management and workforce planning.

Yes. Most HRIS platforms either include payroll modules or integrate seamlessly with third-party payroll providers.

Costs vary based on company size and features. Small and medium sized businesses may pay a few hundred dollars monthly, while enterprise solutions can cost significantly more.

Yes. Many lightweight HRIS solutions are designed for small and medium businesses looking to move beyond spreadsheets.

Yes. By centralizing records and automating reporting, HRIS helps companies meet labor regulations and avoid costly compliance errors.